This website belongs to Nesta Enterprises Limited (“NEL”) a wholly owned subsidiary of Nesta and is being operated and managed for the purpose of the Million Cool Roofs Challenge being run by the Climateworks Foundation. (“the Cool Roofs Challenge”). The Million Cool Roofs Challenge is a project of the Kigali Cooling Efficiency Program (K-CEP) being run by the ClimateWorks Foundation in collaboration with the Global Cool Cities Alliance, Sustainable Energy for All and is being developed and supported by Nesta’s Challenge Prize Centre through NEL (together “Nesta”). You can find full details below.
Nesta is committed to protecting your privacy and we take all reasonable precautions to safeguard personal information. This website contains links to other websites. We encourage you to read the privacy statements on the other websites you visit.
1. What kind of information do we collect?
Sign-up details: If you register or sign up for events, newsletters or publications on the site, we will ask you for personal information such as your name, email address, occupation and other contact details such as a contact phone number.
Application details: If you register an interest or apply for seed grant funding or to enter the Cool Roofs Challenge, you will be asked for more detailed information which will be used to process your registration or application, including details of your team if relevant, and you will be asked to agree to specific terms and conditions at the time of registration or application. Nesta will be the Data Controller for any personal data collected as part of any application for Seed Funding made directly to Nesta.
Feedback and surveys: We may also ask you for feedback about Cool Roofs Challenge or to complete surveys.
Research: If you agree to participate in any research to inform the development of the Cool Roofs Challenge we will ask you will asked for further information about you and your organisation as may be relevant. Nesta will be the Data Controller of any information that you provide for this research purpose.
Your posts and communications: If you post content or communicate via the site, we may also ask for your name, occupation and the organisation you may work for. We also store and monitor your content and communications.
2. What do we do with information we collect and what is our legal basis for this?
Third party processors: As is indicated below, third party platforms and processors may be used to deliver newsletters, process applications, event registrations, process surveys. In using these third parties we are pursuing our legitimate interest to use third party technology to achieve greater efficiency within our organisation. To balance our interests against yours, we have taken steps to ensure these third parties maintain appropriate technical and organisational measures to keep your personal information secure.
Sign-up details: If you sign up to the Cool Roofs Challenge mailing list and select the option 'Register interest in applying to the Challenge', your information will be used to contact you to discuss your potential application for the Cool Roofs Challenge, and if you agree to ask you to participate in research to inform the development of the Cool Roofs Challenge.
If you sign up to the Cool Roofs Challenge mailing list and select the option 'Subscribe for general updates about the Challenge', your information used to send you information about the Cool Roofs Challenge
The legal basis for doing this is your consent. You have the right to withdraw this consent at any time, as explained in the “Marketing” section below.
Events: If you register to attend a Cool Roofs Challenge event your personal information will be used to process your application to attend the event for the administration and management of the event and to send you any updates or information regarding the event. The legal basis for doing so is to fulfil the agreement with you for your attendance.
Nesta uses CVent and Eventbrite as registration systems for many of our events and their servers are based in the United States (U.S.) and may store and process your information outside the European Economic Area (EEA). Both CVent and Eventbrite comply with the EU-US Privacy Shield Framework. If you wish to know more please see:
Application details: If you a make an application for funding or an application to the Cool Roofs Challenge, your personal information will be used to process that application. We undertake this processing because it is necessary to process your registration and to fully assess your application, and if successful, to take steps for you to enter into an Agreement with Nesta in relation to any Seed Grant funding or the Climateworks Foundation in relation to the Cool Roofs Challenge Prize (this is our legal basis for the processing).
If the application process requires you to submit personal information relating to your team, the information you have provided may be displayed publicly on the website for other users and applicants to see.
If you register an interest in applying for the Cool Roofs Challenge your registration will be made via a third-party platform Mailchimp to a ClimateWorks Foundation owned account. Mailchimp use servers hosted in the US. but do comply with the EU-U.S. Privacy Shield. If you want to know more about how your information will be stored and processed see:
Please ensure you read the terms and conditions of the platform, as when you submit an application you will be agreeing to their terms and conditions. However, we remain the controller of your personal information in this arrangement – these third parties only process your personal information in line with our instructions.
Feedback and surveys: If you agree to give feedback on the Cool Roofs Challenge or complete a survey, the information will be used to improve ClimateWorks and Nesta’s work and activities. Nesta usually use Surveygizmo and SurveyMonkey to process surveys, and they only process your information on our instructions. Both Surveygizmo and SurveyMonkey operate in the US and comply with the EU-U.S. Privacy Shield Framework. For more information see:
If any other providers are used you will be notified at the time. If you agree to participate in any survey that will form part of any research project, we will tell you at the time you take part how your information will be used for the particular research project or programme, and how long it will be kept for.
Research: If you agree to take part in research to inform the development of the Cool Roofs Challenge we will use your information to assist in the development of the Cool Roofs Challenge. Full details of how your personal information will be used will be given to you at the time you agree to participate; this could include to inform the development of the Cool Roofs Challenge, a new prize, project, programme or other initiative, being incorporated into reports or other research outcomes, and may include being publicly displayed on web pages relating to the particular research project or programme.
Online activity: The information that we obtain about your devise helps us to monitor the website and keep it secure and prevent fraud. The cookies we use tell us how you use the site and what pages you have visited. In pursuing these activities, we use our legitimate interest of monitoring and improving the performance of the site and its security, and to help us understand more about our customer’s interests and preferences, and to inform our marketing strategy. Some of these cookies are used for remarketing purposes and, if you agree, will be used to send you tailored advertisements. For more information, see “Cookies” below.
Posts and Communications: If you post any comments on the website, any personal information you agree to provide will be displayed publicly on the website along with your comments.
For all kinds of information collected: Please make sure that any personal details you provide are accurate and up to date and let us know about any changes. Please get consent first before giving us anyone else’s information.
We will not share your information with any other organisation unless we have your permission first, unless we have a legitimate interest to do so (see section 5 below).
Some challenges or prizes may include the opportunity to collaborate with other applicants, in this situation you will be asked to agree to your information being shared in this way at the time of application.
We may also use your information to carry out analysis and research to improve our publications, events and activities, customise our website and its content to your particular preferences, notify you of any changes to our website or to our activities that may affect you, to prevent and detect fraud and abuse, and to protect other users.
However you choose to engage with or support the Cool Roofs Challenge or Nesta, we may retain your information for our own legitimate business interests for statistical analysis purposes, in order to review, develop and improve our business activities. In this situation, we will only keep any personal information if it is necessary to do so, and will always put in place appropriate safeguards, including where possible anonymising or minimising the data retained.
We use a third party to provide cloud based data security, storage and disaster recovery service to backup data that we hold, we currently use Barracuda Networks lncorporated. Barracuda are a company based in the U.S. and store your Data outside the EEA. Barracuda complies with the EU-U.S. Privacy Shield Framework:
3. How long will we keep your information for?
General principle: We will only keep any personal information that you provide to us for as long as is necessary to fulfil the purpose for which you gave us the information and we will securely delete information when it is no longer needed for that purpose, as explained in more detail below.
Events: If you attend a Cool Roofs Challenge event, your information will be used for the purpose of the event. If Nesta is operating the event for the Cool Roofs Challenge it will retain your personal information collected for the purpose of the event for 3 years for evaluation and business development purposes to help us understand our audience and reach, and to improve future events.
Consent: We keep records of consent, and any withdrawal of consent, on our files for as long as your personal information is being used in-line with that consent and for a period of 6 years after the consent is withdrawn (unless otherwise requested by you).
Other application details: If you apply for seed grant funding or the Cool Roofs Challenge, and you are successful, then you will enter into a contract with Nesta for any Seed Grant Funding and the ClimateWorks Foundation in relation to the award of the Cool Roofs Challenge prize. You will be provided with information about how long your data will continued to be processed at the time of contracting for either of those purposes.
Nesta will keep your information relating to any Seed Grants awarded for a period of 6 years from the end of the agreement Nesta has with you, or 6 years beyond its contract with the ClimateWorks Foundation, which ever it the longest, for monitoring and evaluation purposes and to tell you about future similar opportunities.
If you do not want to receive information about future opportunities to apply for similar Challenges please let us know by emailing: email@example.com.
Research: If you agree to take part in any research your personal information will be kept for as long as it is of value to Nesta and the wider research community, and for as long as may be specified by any external research funder, patent law, legislative and other regulatory requirements. Research data shall be reviewed at least every 5 years to consider its continued value to Nesta, and personal data anonymised or pseudonymised where possible, unless to do so would affect the integrity of the research data and/or its outcomes, or its future value.
To the extent that Personal Data arising from any research is embodied within a research report or other research outcome, it will be retained in perpetuity as part of the published materials.
Research that supports the development of a prize, project, programme, publication or other research outcome, shall be kept for at least 5 years beyond publication or any other research outcome has been completed. If the research is funded or the subject of any other contract, your personal data may be kept for 6 years after the end of the contract or longer if the contract or funding agreement specifies, which could be up to 12 years after the contract ends.
Posts and communications: any information that you post on the website shall only be kept and displayed for such time as the subject matter to which is relates is publicly displayed.
Processing for statistical analysis purposes: This type of processing will only be undertaken whilst we retain your personal information in line with the principles explained above.
If you sign up to receive updates about the Cool Roofs Challenge or register an interest in applying, the Climateworks Foundation will use your details to keep you informed about latest news, blogs, programme updates, publications, event details, and funding opportunities, and may request feedback. Climateworks may request that Nesta and/or other partners working with the ClimateWorks Foundation send marketing communications on its behalf in relation to the Cool Roofs Challenge.
We use third party providers, Mailchimp, Salesforce and Cvent to deliver our newsletters and marketing communications. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. Please note that Mailchimp, Salesforce and Cvent use servers hosted in the USA, but do comply with the EU-U.S. Privacy Shield. If you want to know more about how your information will be stored and processed see:
If we use any other providers we will let you know when you subscribe.
If you no longer want to receive marketing communications from the Cool Roofs Challenge, you can unsubscribe from these mailing lists at any time by emailing: firstname.lastname@example.org. detailing your name and email address.
We use third party marketing services to tailor advertising to you based upon your browsing history on this website, for more information see “Cookies” below.
5. Who else has access to your information?
The Cool Roofs Challenge is being run by the ClimateWorks Foundation and the ClimateWorks Foundation may need to share your information with other partners or companies who may help operate the Cool Roofs Challenge; including Kigali Cooling Efficiency Program (K-CEP), the Global Cool Cities Alliance, Sustainable Energy for All and Nesta. Your information will also be shared with judges who help assess applications. This information will be notified to you when know and published on the Cool Roofs website. For more information on how they may use your information please see:
If you register to attend an event or indicate interest in any other activity detailed on this site, Climateworks may share your details with the companies/organisations who help them to fund and organise the events or other activities.
The legal basis for sharing your information with partners, Judges and others who help operate the Cool Roofs Challenge or any events is to pursue the legitimate interest of being able to work collaboratively with other organisations and individuals to operate and administer the challenge and any associated events or activities. Some of these organisations and individuals may process your information in countries outside the EEA, such as the United States, where data protection laws are not the same as in the EEA. Where transfers are necessary to countries where data protection has not yet been declared to be adequate, we rely on GDPR Article 49(1)(c) for these transfers. Rest assured that we will always ensure any transfer is subject to appropriate security measures to safeguard your personal data. Full details of these organisations, confirmation of where they would process your personal information, and details of the steps we have taken to safeguard your personal data will be provided as part of the online data collection process, or displayed on this website when known
We may share your information within the Nesta group of companies, for the purposes of managing the Challenge and any associated events or Nesta events. Nesta currently provides all support and services for its subsidiary companies, therefore, our legal basis for sharing your information is to pursue the legitimate interests of shared resources and management reporting between the companies within the group. Our group companies will not process your data outside the EEA unless we notify you otherwise. Details of our group companies can be found here:
Comments, blogs and other information which you post on the site are displayed publicly and can be viewed by other users. Please be careful when disclosing personal information which may identify you or anyone else. We are not responsible for the protection or security of information which you post in public areas.
All communications sent to the email address email@example.com will be forwarded direct to ClimateWorks Foundation. Nesta will have access to this inbox for the purposes of its administration of the website.
We may disclose your personal information to law enforcement agencies if required by law (in which case our legal basis for doing this is for compliance with a legal obligation), or to protect or defend ourselves or others against illegal or harmful activities (in which case, our legal basis for doing this is the pursuit of these legitimate interests).
This site contains cookies. Cookies are small text files that are placed on your computer by websites you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to site owners. Most web browsers allow some control of most cookies through browser settings.
The site also uses performance cookies which collect information about how you use the site, such as how you are referred to it and how long you stay on certain pages. This information is aggregated and therefore anonymous and is used to improve the performance of the site. If you want, you can block cookies by changing the settings on your browser. Please note that some of the features of the site may not work if you choose to block cookies.
We also use third party tracking cookies for marketing. These third parties help us to send you tailored advertisements, that we think may be of interest to you, based on what parts of the website you have viewed. The advertisements will be shown to you on other search results pages, or on sites within Google’s or any other third-party display network. We do not collect any identifiable information through the use these third-party marketing services.
We take steps to protect your personal information and follow procedures designed to minimise unauthorised access or disclosure of your information. If you have a password for an account on this site, please keep this safe and do not share it with anyone else. You are responsible for all activity on your account and must contact us immediately if you are aware of any unauthorised use of your password or other security breach.
8. Contacting us, exercising your rights and complaints
If you’d like to discuss the Million Cool Roofs Challenge, including applications to the Challenge, or wish to exercise any of your rights in relation to how your personal information is being used by the Climateworks Foundation get in touch via the following email firstname.lastname@example.org and a member of the team will be in touch.
You are legally entitled to know what personal information we hold about you and how that information is processed, which includes the right to:
know what information we hold about you
ask us to correct any mistakes in your information which we hold
ask us to delete your personal information
ask us to stop using your personal information or restrict how we can use it, for example if you feel it is inaccurate or no longer needs to be used by Nesta
to object to us using of your personal information
to object to any automated decision making that we may do using your personal information
If you wish to know what information Nesta holds about you, or wish to exercise any of your other rights as detailed above, or have any complaint about how we are using your personal information, then please email us using email@example.com or write to us at 58 Victoria Embankment, London, EC4Y 0DS, UK and provide enough information to identify yourself (e.g. name and address or any registration details).
If our information is incorrect or out of date, please provide us with information to update it. If you want us to delete, restrict or stop using any information we hold about you, please explain the reasons why you are asking this. If you are unhappy with how we are using your information, again please explain to us the reasons and we will investigate the matter.
You can also write to the same address if you have a complaint about this policy.
If you are unhappy with how any data rights request or complaint has dealt with you have the right to complain to the Information Commissioner at Wycliff House, Water Lane, Wilmslow, Cheshire SK9 5AF or the following link:
https://ico.org.uk/concerns or helpline: 0303 123 1113
The Climateworks Foundation: a Delaware Corporation with offices located at 235 Montgomery Street, 13th Floor, San Francisco, CA 94104 USA.
Global Cool Cities Alliance: 405 14th Street, Suite 164, Oakland, CA 94612
Sustainable Energy: SEforALL Association Registration Number: 431532989 Address: Andromeda Tower 15th floor, Donau City Strasse 6 1220, Vienna, Austria.
Nesta Enterprises Limited, a company limited by shares registered in England and Wales with company number 8580327. Registered office: 58 Victoria Embankment, London, EC4Y 0DS.